Payroll Hours Calculator

This free payroll hours calculator (also known as time card or timesheet calculator) helps you calculate total work hours, breaks, overtime, and payroll calculations with precision. It is designed for streamline payroll processing, improve time-tracking accuracy, and ensure compliance with labor laws.

Additionally, it allows you to create multiple profiles and flexible workweeks, adapting to the specific needs of both individuals and businesses.

How it Works?

Let's say you work 41 hours and 15 minutes in a week. To determine your total hours worked and calculate overtime pay, follow these steps:

• Convert 15 minutes to decimal hours: 15 ÷ 60 = 0.25.
• Total hours worked: 41 + 0.25 = 41.25.
• Overtime hours: 41.25 - 40 = 1.25.
• Overtime pay: Multiply 1.25 hours by 1.5 times your regular pay rate to determine the additional compensation for overtime work.

Calculating Regular and Overtime Pay

For example, if your regular hourly rate is $15, your overtime pay would be calculated as follows:

• Overtime rate: $15 × 1.5 = $22.50.
• Overtime pay for 1.25 hours: 1.25 × $22.50 = $28.13.
• Total pay for the week: (40 hours × $15) + $28.13 = $628.13.

U.S. Overtime Laws?

Under the Fair Labor Standards Act (FLSA), the standard workweek is defined as a fixed, recurring period of 168 hours (7 days). Non-exempt employees who work over 40 hours in a week must receive overtime pay at 1.5 times their regular hourly rate, ensuring fair compensation for extra time worked.

Employers are required to track the exact number of hours worked by each employee, including time spent on breaks, to comply with these laws. The overtime rate is calculated based on the employee's regular pay rate, with some exceptions for specialized roles or industries.

• Non-Exempt Employees: Covered by FLSA regulations, entitled to minimum wage and overtime pay. Most hourly workers fall under this category, including those in retail, manufacturing, and service industries. These employees must be paid for every hour worked, including overtime.
• Exempt Employees: Excluded from overtime pay requirements, typically salaried employees in executive, administrative, or professional roles. These workers are expected to complete their job duties without regard to the number of hours worked. However, they must still be paid a minimum salary to qualify for exemption.

Time Rounding

Some employers round clock-in and clock-out times as allowed by U.S. federal regulations. This tool offers three rounding options for daily start and end times:

• 15-minute rounding: Commonly referred to as the 7-minute rule. Decimal hours are rounded to the nearest quarter-hour with two decimal places (e.g., 0.00, 0.25, 0.50, 0.75).
• 5-minute rounding: Rounds clock times to the nearest 5-minute interval.
• 6-minute rounding: Also known as 1/10th of an hour. Decimal hours are rounded to the nearest tenth of an hour with two decimal places (e.g., 0.00, 0.10, 0.20, 0.30, etc.).

Let’s say an employee clocks in at 8:07 AM and clocks out at 4:53 PM. Using the 15-minute rounding rule:

• 8:07 AM rounds down to 8:00 AM, as it is closer to 8:00 than 8:15.
• 4:53 PM rounds up to 5:00 PM, as it is closer to 5:00 than 4:45.

The adjusted work hours are calculated as 8:00 AM to 5:00 PM, which equals 9 hours worked.